Snap the receipt. Forget the shoebox.
MarginPal's AI reads every line of every till receipt and invoice you snap — line items, prices, VAT, supplier, total. It categorises each one, attaches it to the right job, and updates your live margin. No typing, no spreadsheet, no end-of-year scramble.
Every receipt. Every invoice. On the right job.
Snap a builders' merchant receipt and MarginPal's AI reads every line, categorises it, and rolls it straight into the job's Actual Cost. Upload a customer invoice the same way — it goes to Actual Revenue. Both sides of the ledger, zero typing.
- One flow, both sides. Receipts feed Actual Cost. Invoices feed Actual Revenue.
- Line-item OCR. Every item, every price, every VAT code — with confidence scores.
- Auto-matched to the job. No dragging, no dropdowns. Scan and move on.
- End-of-year clarity. Every receipt categorised and attached to its job — no shoebox to dig through.
Everything a receipt should do once you've snapped it.
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OCR with confidence scores
Snap a photo, the AI reads every line, every price, every VAT code, with a confidence score on each field. If the AI isn't sure, you tap once to confirm — no typing.
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Receipts roll into Actual Cost
Every scanned receipt becomes an expense against the job you're working on. The job's Actual Cost ticks up live, the budget-health badge updates, and you carry on with your day.
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Customer invoices roll into Actual Revenue
The same OCR works on customer invoices. Drop one in and it becomes revenue against the job — clear margin in minutes instead of waiting for end of month.
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Categorised automatically
Each receipt and invoice gets categorised on upload, so on every job you see costs split by category — useful for spotting which materials are eating margin on a particular kind of work.
Fair, flat pricing. A scan allowance that scales with you.
AI receipt scanning and live quoted-vs-actual tracking on every tier. AI margin insights unlock on Business. Each plan includes a fixed monthly scan allowance — need more? Upgrade any time.
Solo
For sole traders getting organised.
- Up to 3 members
- Manual quote management
- AI receipt scanning
- Quoted vs actual tracking
Pro
Everything a one-van operation needs.
- Up to 10 members
- Branded quote PDFs
- Send quotes by email
- Customer accept/decline
- AI receipt scanning
- Quoted vs actual tracking
- Accounting integrations (Xero, QuickBooks, Sage)
Business
For small crews running multiple jobs.
- Up to 20 members
- Branded quote PDFs
- Send quotes by email
- Customer accept/decline
- AI receipt scanning
- Quoted vs actual tracking
- AI margin insights
- Accounting integrations (Xero, QuickBooks, Sage)
- Priority support
Prices include 20% UK VAT. Cancel anytime.
Straight answers.
Who is MarginPal for?
UK-based tradespeople — electricians, plumbers, builders, tilers, handypeople, and small crews — who quote customers, run jobs, and want to know if they actually made money on each one.
What's the difference between quoted and actual?
When you quote a job, you estimate what it'll earn (Quoted Revenue) and what it'll cost you (Estimated Cost). When the job runs, invoices build up your Actual Revenue and receipts build up your Actual Cost. MarginPal shows both side by side, live, so you spot drift before it hits your margin.
How does the AI receipt and invoice scanning work?
Snap a photo of any receipt or invoice. Our OCR reads every line item and figures out VAT. Receipts roll into the job's Actual Cost; invoices roll into Actual Revenue. If the AI isn't sure about a field, it flags a confidence score so you can tap to confirm — no typing.
What are AI insights?
Each job gets natural-language notes — grouped by margin, cost, revenue, and scheduling. The AI re-runs within minutes of every receipt or invoice you upload, so the advice reflects what just happened. Things like "materials are at 87% of budget with three days to go" or "you'll beat quoted margin by £340." Useful, not dashboardy.
Does it integrate with Xero, QuickBooks or Sage?
Yes. Connect Xero or QuickBooks Online and your invoices and expenses flow straight into the books — receipts attached, contacts matched, payment status synced back. Sage is next up. Accounting integrations are included on the Pro and Business plans.
Is my data safe?
Your data is encrypted in transit and at rest, stored in the UK, and never sold or shared. We only use it to run the app and to make your own insights smarter — we don't train cross-customer models on your numbers.
Will it work on site with no signal?
Yes. The mobile app works offline — snap receipts and log jobs anywhere, and it syncs when you're back online.
Do I need an accountant too?
MarginPal doesn't replace your accountant — it makes their job (and your bill) smaller. Every receipt and invoice is categorised and attached to its job, so when year-end comes round the financial picture is organised rather than a shoebox of receipts and a folder of invoices.
Is there a free trial?
Yes — every new account starts with a 14-day free trial of the full Business feature set, including AI margin insights, and no card is required to start. When it ends you pick the plan that suits you, and you're only charged once you subscribe.
What happens if I reach my receipt scan limit?
Each plan includes a fixed monthly scan allowance — 75 on Solo, 250 on Pro, 600 on Business. When you reach your limit, scanning simply pauses until your allowance resets next billing period. There are no extra per-scan charges — if you regularly need more, just upgrade your plan any time.
Can I cancel anytime?
Yes, no contract, no questions. Cancel with a tap and you keep access through to the end of your current billing month.
Ready to see what your jobs really earn?
Quote, track, and compare — all in one app. 14-day free trial on Business, set up in the time it takes to boil the kettle.